(and How to Hire the Right One)
As you keep accomplishing more and more of your business goals, the demand for your products/services will keep rising. Your employees are going to be busier than ever, your phone will always be ringing, and you’ll always have clients knocking at your door. Sounds like a dream come true! Right? You can accomplish it by working with an administrative assistant.
To be able to gain as much profit as possible in this situation, you have to care about time management more than ever. The need for time management in business is highly necessary if you, as a business owner or entrepreneur, want to keep accomplishing more of your business goals.
We have helped many businesses accomplish their goals and handle their time management issues, and what most of them needed when faced with this situation was an Administrative Assistant.
Before we continue, if you want to know more about what exactly is an administrative assistant, and what are their responsibilities we recommend you to check out our previous article: What is a Virtual Receptionist and How Can It Help you Grow your Business?
Now, we want to use our experience to help you make the best decision your business could ever make! Here are 5 signs you need an administrative assistant:
1. Your Days Lack Organization / No Schedule
You don’t know when to start when you come into your office. More and more tasks appear in your calendar that make you wish there were two of you. So… What if we tell you that we might be able to do something similar?
An admin assistant will not only feel like an extra hand, but it’d be more like there were two of you! While the assistant uses his/her unparalleled attention to detail and organizational skills to add more structure to your days, you can calmly focus on important clients, meetings, answering phone calls, and any other important decision that you, as a leader, will have to make.
If you feel like you spend too much time organizing and scheduling, and have less and less time to dedicate to your business, outsourcing to a virtual assistant is the right call!
2. You’re Missing Important Meetings
Missing an important meeting is a situation in which you don’t want to be, and if you have been there, we’re sure that you don’t want to let it happen again. As business keeps growing, more and more clients will approach and a miscalculation in your schedule could end up in losing important clients.
Fortunately, an administrative assistant is there to remind you of all your appointments, line up the day so you don’t miss another meeting, and make sure you complete your tasks more efficiently.
3. You’re Avoiding Tasks
We all have tasks we would like to put at the end of our schedule and let them there forever, whether because we don’t think they are important, they are just too bothersome, or because we simply don’t have time to complete them at the moment.
It’s okay to dislike doing something, we’re all human after all, but every task has to be completed at some point. We recommend you keep your schedule organized without any delays unless you want your issues to snowball into bigger problems.
Instead of avoiding it, it’s time for you to delegate your tasks to your assistant. Tasks that don’t generate income, such as booking travel arrangements, scheduling meetings, answering phone calls, and organizing your file records are examples of tasks that you can take off of your list so you can focus your energy on bigger projects.
If you are unsure about what tasks you should delegate to your assistant we recommend you to check out this article: What Projects and How to Delegate Them to Virtual Assistant
4. Your Phone is Always Ringing
It’s hard to get work done when other things are catching up your attention, one of them is to constantly pick up your phone. Unplanned conversations might take time, and said time could mess up your whole day’s schedule.
Here’s when your virtual assistant/receptionist comes to help, figuring out who’s calling and why is a perfect job for your assistant. He/She will answer basic questions to clients and general queries, schedule future phone calls and appointments, and at the end of the day, if you request it, you’ll have a short brief of everything that’s happened.
5. You’re Turning Away Business
It’s great to keep your business busy, but it becomes a problem when your workload is so stacked that you can’t take on new clients. Bringing new clients to the table should always be one of your goals, and an admin assistant is here to help you accomplish it.
The work of an admin assistant is to manage your routine tasks, so you can dedicate more time to your new customers.
Hire an Administrative Assistant Now
Don’t let your work overwhelm you. If your current work schedule is exhausting you, and you alone can’t take on the sheer volume of projects, meetings, and daily calls, it’s time to bring in help.
Let’s not forget that a virtual admin assistant or receptionist is a job that your company can always outsource. Fortunately, we’re here for you. If you’re looking for the right administrative assistant for your business, reaching out to Freelance Latin America is the right call!
This is your opportunity to grow cost-effectively and match your business to top talent quickly.
If you have any questions regarding our service please don’t hesitate to contact us or you can also check out this article: Why You Should Hire Freelance Latin America if you’d like to know more about our company.
We’re always at your service!
